Increase your productivity with the use of voice technology | CEO Top Tips

Within THC, we are big fans of utilising voice technology to save time.

WhatsApp – Free download from Google Play

I use WhatsApp to communicate with my team when I’m out and about. Using the speaker button to record my messages instead of typing, enables me to provide clear directions in a short space of time.

I don’t have to worry about typos, and it reduces any misunderstandings as my team can hear the tone of my voice. Also, unlike me calling them, it enables them to re-listen to the message if required.

I recently conducted an interview using WhatsApp due to a poor telephone signal. Not wanting to miss this opportunity, I asked the interviewer to text me the questions, and then I would reply using voice notes. Easy Peasy!

I have started to use voice notes with my clients when I’m struggling to get a reply. To make it easy for them to come back to me, I ask them to simply send me a voice note which me or a member of my team can transcribe. This is particularly effective with I’m trying to get information to fill in reports.

I also often use WhatsApp to send reminders to my husband and communicate with my business coach.

Voice Note Book – Free Download from Google Play

I have recently started using the Voice Note Book App on my phone which is a dictation tool that converts my voice notes to text and I use this tool to help me write my blogs. (This blog was created when I was out walking the dog, to ensure I captured my ideas. I just whipped out my phone and then emailed the text to myself to edit.).

Voice Recorder – Found on Desk Top PC

If I’m at my desk and don’t want to be constantly interrupting my PA. I often will send her voice notes using the Voice Recorder application with instructions on how to reply to emails on my behalf.

Voxer - Free Download from Google Play

To communicate with my friends from across the pond, I use Voxer. This is like WhatsApp, but it doesn’t require a phone number, and the best thing about using this is that it doesn’t matter about the time zone.

We can have a full-blown conversation when it’s convenient for us both, 1-2-1 or in a group.

To sum up, the benefits of using these voice applications are:

1. Free to use

2. Work on most devices

3. Provide a more personal approach

4. Easy to use

5. Enables you to save time

I would love to know if you utilise these or similar tools and if you do not, would you consider trying one and seeing how you get on?